Managing a fleet’s compliance and operational efficiency can be a complex and resource-intensive task, particularly as a business scales. The administrative burden of maintaining certifications, tracking maintenance, and ensuring driver safety often diverts valuable time and resources away from core business activities. To address these challenges, transport management software has become an essential tool for modern logistics operations. Stratum’s suite of integrated software solutions offers a comprehensive approach to fleet management, enabling businesses to streamline processes, enhance compliance, and improve overall efficiency.

This blog post breaks down the main features of Stratum’s fleet management tools and shows how they can help businesses tackle the every day admin challenges.

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Centralized Certification and Document Management

One of the most time-consuming aspects of fleet management is keeping track of certifications, licenses, and other critical documents. Stratum’s platform provides a centralized hub where all fleet and driver-related documents—such as service notes, tax records, insurance policies, and CPCs—can be stored and accessed. Automated alerts for upcoming due dates ensure that renewals and inspections are never missed, eliminating the need for manual tracking via spreadsheets.

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Walk Around Checks (WACs)

Driver-conducted walk-around checks are a critical component of fleet safety and a constant but necessary struggle for maintaining compliance. Stratum’s mobile app and driver messaging enables drivers to complete WACs efficiently, uploading photos, adding notes, and flagging any issues that require attention. This digital approach eliminates the need for paper-based reporting, reducing the risk of errors, time spent returning to the office and ensuring that all checks are properly documented and don't go missing. By simplifying the WAC process, you can maintain compliance with safety regulations and keep your fleets road-ready.

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Maintenance Requests and Reporting

Effective fleet maintenance is critical to minimizing downtime and extending vehicle lifespan. Stratum’s garage management tools simplify the process of tracking stock, recording work, and managing costs. Users can create detailed job cards, log parts replaced, and maintain a thorough history of all maintenance activities performed on each vehicle. This level of detail ensures that fleet managers have a clear understanding of maintenance costs and can make informed decisions about vehicle upkeep. By streamlining maintenance reporting, businesses can reduce administrative burdens and save money on their costs of ownership.

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Smart Tyre Management

Tyre performance and safety are key factors in fleet operations, yet managing tyre inventory and tracking wear can be a logistical challenge. Stratum’s smart tyre management system provides a streamlined solution for monitoring tyre inventory and generating detailed tyre-by-tyre reports. This functionality helps businesses optimize tyre performance, reduce costs associated with premature wear, and enhance overall fleet safety.

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Conclusion

To wrap things up, Stratum's software solutions tackle the everyday headaches of fleet management head-on. By centralizing all your certifications and documents, automating those pesky walk-around checks, and streamlining maintenance requests, Stratum makes life a lot easier for fleet managers. Plus, being in one centralized system gives business owners the transparency and reporting they need to understand their cost of ownership with features like garage management and in-depth tyre reporting.

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Investing in Stratum's transport management software means your fleet and drivers stay compliant, with visibility and control over all documentation at a moments notice. It's a scalable solution that grows with your business, letting you focus on what you do best. So, if you're looking to cut down on admin work and boost efficiency, get in contact and let’s talk about how Stratum fits into your goals for 2025.

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